OpenDocMan on Ubuntu 24.04 LTS

Overview

OpenDocMan is an open source, web based Document Management System. It gives an organisation one controlled place to keep documents rather than a shared drive: every file is uploaded into a repository, checked out before it is edited and checked back in as a new revision, so two people can never quietly overwrite each other and the whole revision history stays intact. Access is set per department and per user, with read, write, administer and view rights applied file by file, and an optional review step holds a new or updated document in a queue until an administrator approves it for publication.

Around that core it adds the things a controlled repository needs: categories and file type rules, user defined metadata fields, a searchable full text content index, and an access log recording who viewed, downloaded, checked out or changed each document. It suits teams that need controlled records with an audit trail, such as policies and procedures, contracts, drawings and specifications, without moving that material into a hosted service.

Common uses

• Keep controlled documents with revision history and check out, check in locking
• Apply per department and per user read, write and administer rights to each file
• Route new and updated documents through an approval queue with a full audit trail

See it running

Real screenshots taken while testing this image against its deployment guide.